Employee Resources

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Employee Handbook   |   Benefits   |   Payroll   |   Leave of Absence

Employee Handbook 

• Employee Handbook (PDF)

Policy Updates effective July 1, 2022:

• Paid Sick Leave (PDF)
• New Child Leave (PDF)
• Immigration Reform and Control Act/Legal Arizona Workers Act (docx)

Benefits

• Open Enrollment Instructions (PDF)

Benefits Enrollment/Changes:

All benefit-eligible (30 hours or more a week) employees must make any changes, additions, deletions, cancellations, and/or waive benefits during the Open Enrollment period either online or over the phone. This process also will be used during the fiscal year for employees to elect benefits, and make any changes, additions, deletions, and/or cancellations.

Remember that employees can only make changes to the elected benefits during the open enrollment period, within 30 days of a qualifying event or when first becoming eligible for benefits. Any employee who is waiving any benefits as of July 1 must complete online or over-the-phone enrollment.

The Benefits Rates Sheet (the rate sheet is the cost to the employer and to the employee) has the new rates the parish, school, or agency will be billed for the fiscal year. 

• Benefit Rates for Fiscal Year (PDF)
• DOT Benefit Guide (PDF)

Medical Continuation:

Any employee and or dependent losing the medical coverage benefit will receive the Medical Continuation Information Packet.

• Medical Continuation Information (PDF)

403(b) PreTax Salary Forms: 

The contribution form is for any employee who would like to increase, decrease, or change their pretax payroll contribution amount into their 403(b). The pretax payroll contribution can be changed at any time during the year. 

• Mutual of America 403(b) Enrollment Form (PDF)
• Mutual of America 403(b) Contribution Form (PDF)

• Request for 1095-C Form

• Login Instructions for My Enroll

Payroll

Employee Self Service

Employee Self Service in Paylocity is used for the employee to log in an view/print pay stubs, W2s, and any other payroll information. Contact your location payroll representative for instructions.

Login with paylocity

Payroll Calendar 

The payroll includes the pay period end dates and pay dates for the listed year. Please follow the bi-weekly (26 pay dates) pay schedule for all who are paid by your parish, school, or Catholic entity. This includes all lay employees, priests, and religious. Every paid person must be paid through the Paylocity pay system on the set bi-weekly schedule.

• 2025 payroll calendar (PDF)

Holiday / Holy Day Calendar

The Observed Holidays/Holy Days Schedule for the Diocese of Tucson.

• 2025 holiday calendar (PDF)

Arizona Minimum Wage

Effective January 1, 2023, Arizona’s minimum wage increased to $13.85 per hour. Arizona’s minimum wage of $13.85 per hour will be higher than the federal minimum wage rate; therefore employees are entitled to the higher Arizona rate. Every employer is required to pay each employee wages not less than this amount. 

• 2024 Fair Wages and Healthy Families Act (PDF)
  • 2024 Ley General de Salarios Justos Y Familias Sanas (PDF)

Payroll Tax Administration

The mandatory payroll tax administration forms are required for the current calendar year payroll administration.

• 2025 AZ State A-4(PDF)
  • A-4 Filing Instructions (PDF)
• 2025 Federal W-4 (PDF)

Optional Payroll Contributions

Any employee who would like to continue to contribute to CTSO or ACA must complete an updated payroll deduction form.

• CTSO employee payroll deduction form (PDF)
• Annual Catholic Appeal employee payroll deduction form (PDF)

Direct Deposit

The Diocese of Tucson participates in paperless payroll. Please contact the Diocese of Tucson Payroll Department to enroll or make changes.

Leave of Absence

Family Medical Leave (FMLA) Forms and Resources 

The following required forms and resources may also be accessed and downloaded at the U.S. Department of Labor Family and Medical Leave Act webpage under FMLA Forms.

• FMLA Poster: English, Spanish (PDF)
• Certification of Health Care Provider for Employee: English, Spanish (PDF)
• Certifications of Health Care Provider for Family Members: English, Spanish (PDF)
• Notice of Rights and Responsibilities: English, Spanish (PDF)
• Designation Notices: English, Spanish (PDF)